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e-Tomato has developed a Purchase Requisition add-on module for SAP Business One thereby enabling organizations to automate and streamline their purchase requisition processes. With the Purchase Requisition module integrated, employees can place purchase requests for goods and services, to be procured from external sources, through the SAP Business One system.
The requisitions raised by all departments are stored in a centralized location from where they can be viewed by the purchase department. It is the responsibility of the purchase department to view, evaluate and approve or reject the purchase requisitions placed. For the approved purchase requisitions the purchase manager can raise the necessary purchase orders. In case of multiple purchase requisitions having similar requirements, the purchase manager can consolidate them into a single order thereby avoiding duplication and saving time.
The purchase requisitions placed by the various departments and employees can be tracked through the Purchase Requisition module. At the time of raising a purchase order, a record of the underlying purchase requisitions are maintained thereby enabling the managers to track and associate a purchase order with a requisition. The departments, whose requisitions have been approved, can track the progress of their orders on the basis of the purchase requisition number.
To raise a purchase requisition, the authorized employees can provide the details, such as the items/services to be procured, the quantity of the same etc. On the basis of the details contained in the requisition, the manager of the purchase department can decide on the vendor/supplier from whom the orders are to be placed.
ADVANTAGES
The automation and the integration of a purchase requisition process with the SAP Business One system offers the following advantages:
- The Purchase Requisition module enables the streamlining of the purchase requisition process followed in the organizations thereby enabling stores managers to better manage and raise purchase orders on time.
- With all the purchase requisitions available at a single area, the time taken by the manager to view, evaluate and approve the requisitions is reduced.
- The Purchase Requisition module also enables managers to consolidate similar requisitions, from various departments, in an easy and efficient manner.
- The Purchase Requisition module helps organizations in reducing the administrative overheads.
- It also helps in reducing the delays that arise out of the manual way of placing purchase requisitions.
- The Purchase Requisition module enables the tracking of the purchase orders and the goods and services that are to be purchased.
- An automated Purchase Requisition module ensures that the proper procedures and policies, for placing the requisitions and orders, are being adhered to.
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